Better Than Email

Better Than Email.

So many of us spend much of our working days writing, reading, or responding to emails. Since Ray Tomlinson sent the first email all the way back in 1971 (51 years ago!), it has become the most common business communication tool.

It is estimated that in 2022 over 333 billion emails are sent every single day. That means about 3.5 million emails are sent every second!

The pain is real

Of course, not all of those 333 billion daily emails are legitimate; it’s estimated that about 85% is spam and 3.4 billion are phishing attempts (emails trying to steal credentials from you or deliver malware to your computer). 

Since very few users adopt best practices when it comes to cybersecurity, it’s no surprise that Business Email Compromise happens so frequently. In the last month alone, I have been made aware of 3 local organizations that have had accounts compromised – their credentials were leaked, somehow, and cybercriminals were able to get into their accounts. It’s no wonder, then, that 95% of cyber-attacks come through emails.

And yet, despite all these scary facts, we still (heavily!) use email every day to exchange information with customers, employees, vendors, partners, etc.; and many of those emails also contain a lot of sensitive information: personal data, financial or legal information, contracts, etc.

The solution

There must be a better way. There are those who are slowly learning to share documents through links from OneDrive or SharePoint; however, as I mentioned above, Business Email Compromise is a major attack vector, and these file links would be “protected” by the same credentials. It’s the proverbial “six or half a dozen” issue. Also, from a cybersecurity perspective, I see many Microsoft 365 tenants that are very poorly configured when it comes to data and account security, thereby increasing the risk of a data breach.

What is required is a secure, easy-to-use solution to transfer and share sensitive information with external recipients. That’s why I like TagMyDoc so much.

I was introduced to TagMyDoc by one of my customers, an accounting firm, who uses it to exchange very sensitive financial information with their clients. As a cybersecurity consultant obsessed with protecting my customers and their data, I immediately wanted to know more.

The team at TagMyDoc answered all my questions, demoed the product, and when I signed on as a partner, they onboarded me and provided training on proper usage. I was particularly impressed with the last part, the training; it’s crucial to the TagMyDoc folks that every customer goes through their training session, so they learn how to make the most of their subscription. That, in my opinion, is an absolutely brilliant approach!

At this point, whenever I do a cybersecurity audit for a customer and discover that they exchange sensitive information with external recipients (financial data, intellectual property, personal information, etc.) I always recommend that they consider using TagMyDoc to do this. It’s another layer in their cybersecurity stack that can help mitigate the risk of a data breach and avoid a lot of business pain.

Given the fact that 60% of Canadian small & medium businesses who suffer a serious cyberattack do not recover and are forced to close, I strongly recommend you take a look at adding TagMyDoc to your workflows for sharing sensitive information.

About the author

Jacques Sauvé, CEO of Trilogiam
"I have been working in the IT consulting industry for three decades. I’ve had the opportunity to work with some great entrepreneurs, coaches, engineers, and technicians."